Exhibitor Prospectus & Exhibit Hall Floor PlanExhibitor Prospectus
Exhibit Hall Floorplan
Participation as a supporter or exhibitor in the DOE Cyber Conference does not imply any affiliation with or endorsement by the U.S. Department of Energy.
Exhibit Hall Hours
Showcase Exhibit Setup (subject to change)Monday, September 19th:
- 8:00a.m.- 4:00p.m.
Showcase Exhibit Times (subject to change)Monday, September 19th
- Exhibit Hall Kickoff: 6:00p.m. - 8:00p.m.
Tuesday, September 20th
- Exhibit Hall Open: 7:00a.m. - 4:00p.m.
Wednesday, September 21st
- Exhibit Hall Open: 7:00a.m. - 1:30p.m.
- Exhibit Hall Raffle: 1:15p.m.
Showcase Exhibit Teardown (subject to change)Wednesday, September 21st: 1:30p.m. - 8:00p.m.
Early Teardown is not permitted with out prior permission from eventPower. Exhibitors who tear down early will be charged a $1000 fine.
Travel & Hotel ReservationsSee the Hotel & Travel page for complete instructions for making hotel reservations and travel plans.
Exhibitor KitOfficial Decorator: Heritage Exposition Services
Exhibitor Kit: The exhibitor kit provides information about shipping, ordering booth services and ordering furniture for use during this exposition.
Questions Concerning Exhibitor Kit and Booth Orders: Heritage Exposition Services at (800) 360-4323.
Shipping: Do not ship directly to the hotel. Please use the shipping forms that Heritage Supplies in the Exhibitor Kit.
Advertising DeadlinesPlease Note: If you contract for an ad but do not submit your ad artwork by the due date, your company name (or logo, if provided) and booth number will be listed in its place.
Ad Art Deadline: August 22, 2016
Ad Options and Pricing: Exhibitor Prospectus
Ad Artwork Sizes and Guidelines: Ad Specs
Required Exhibitor Information DeadlineDeadline: August 22, 2016
Once you are contracted to participate in the DOE Cyber Conference you will be provided a link to your company portal. Here you will be able to update your company overview that will be included in the printed program guide and update other relevant information.
Company Logo: Provide a color logo in .eps format (with fonts and artwork outlined). The logo will be used in the exhibit guide and event promotions (when possible). We will also accept .tiff files (300 dpi or higher) if an .eps is not available.
Company Description: A brief description of your company at 60 words or less and web address.
Lead Retrieval ServicesLead Retrieval devices are available for rent. Scanned data will include all contact information the attendee provides during registration including email addresses.
Cost to Rent
First Unit: $200
Additional Units: $150
Reservations for a Lead Retrieval device may be made in your Exhibitor Portal once you are contracted to participate as an exhibitor.
Exhibitor & Supporter Personnel Registration ProcessAll exhibit and supporter personnel must pre-register to receive the appropriate badge.
Complimentary Pre-Registration Deadline: September 14, 2016
Contract Requirement: eventPower must receive an exhibit space contract from a company/organization before personnel can register.
Personnel Registration Process: Supporter and Exhibitor personnel registration is not available on the conference website. Supporter and Exhibitor participants will be e-mailed a link to register their personnel for the conference. The link will be sent to the individual who signed the original contract 8-weeks prior to the conference date. The link will include the appropriate number of free registrations that are associated with each type of exhibitor or supporter. Each person who will be attending the must register for the conference, no comped passes will be accepted at on-site registration.