Frequently Asked Questions
Q. FOR DOE ENTERPRISE PARTICIPANTS ONLY: Can I register for the conference if I am not in the Department's conference tool? Is it possible to add my name to the Department's conference tool?
A. If required, prior to registering for the conference, please contact your primary Conference Program POC. You can find your Program POC by going to Powerpedia scroll down to Conference POC’s and hit “expand” to see the entire list. You cannot add your name to the conference tool, the conference tool for this conference closed on September 28, 2018. If you are a contractor, you need to contact your Program Manager concerning conference attendance. If you have any additional questions, contact firstname.lastname@example.org.
Q: What is the Conference Hashtag?
Q: How do I identify the office/organization related to my Field Site/Office/ Laboratory?
A: You can find this information by going to Powerpedia under DOE Sites or contact your supervisor.
Q: What is the process for submitting an abstract?
A: Abstract submittal guidelines can be found under Call For Presentations.
Q: What date will the Call for Abstracts close?
A: February 22, 2019
Q: Will presentations be available after the conference?
A: Yes, if the presentation is cleared by the presenter to be shared. If you're interested in the shared presentations, please contact email@example.com.
Q. How do I receive the conference certificate?
A. The conference certificate will be posted after the event on the conference website for download.
Q: If I am looking to solicit or advertise my company product, can I submit an abstract for consideration?
A: No. The Review Committee does NOT accept any solicitation or sales pitch presentations through the abstract submission process. If you are industry, we will only accept best practices and information sharing geared presentations. However, you are welcome to reserve a space in the exhibit hall if you are interested in displaying your company product.
Q: When will I know if my abstract is accepted?
A: Notifications will be sent starting March 19, 2019.
Q: Will onsite registration be available at the conference?
A: Yes, signage will be displayed to direct you to the correct onsite registration location.
Q: How technical will the sessions be?
A: Sessions will include both scientifically and programmatically based talks and discussions. Sessions will also be ranked by knowledge level (i.e. introductory, intermediate and advanced). If you have any questions concerning the sessions contact firstname.lastname@example.org.
Q: Will I receive CEUs, CPEs or PDUs for attending the conference?
A: A conference certificate will be available to attendees for download from the conference website after the conference, but it does not include a specific number of CEUs, CPEs or PDUs. It is the responsibility of each attendee to track and report their credits earned to the appropriate certifying organization.
Q: Are there any conference ethics that I should be aware of?
A: Yes, please review the conference ethics prior to the start of the conference. Click Here for more information or visit the Office of Government Ethics.
Q: What should I do if I want to change my registration information?
A: Once you register you will be given a link to your personal registration portal. Use the link to update your information.
Q: Is the conference offering a shuttle service to and from the airport?
A: Yes. Conference attendees will receive a 10% discount off airport rides traveling to and from the conference at all eligible SuperShuttle and ExecuCar airport locations nationwide. Cost of shuttle is determined by location, type of vehicle, and whether or not you decide to share the ride. To book your ride, Click Here. The discount code has already been loaded.
Reservations by phone: For special reservation questions call 1-800 BLUE VAN (800-258-3826) available 24/7. Please note, phone reservations may incur a $3 booking fee. There is no fee when booking online or through our SuperShuttle mobile app. Please reference the group code ZT2AS when making reservations by phone.
Q: Is there a conference dress code?
A: Business casual attire is recommended.
Q: What should I do if I am no longer able to attend the conference?
A: If you are no longer attending the conference, please send an email to Cyber-Registration@eventPower.com. Please make sure to cancel your hotel reservation. There are separate and unique cancellation policies for Conference registration and hotel registration. Attendees are responsible for becoming familiar with all cancellation policies. Conference registration cancellations after COB Friday, April 12, 2019 are NOT refundable.
Q: Who should I contact if I have questions while making my hotel reservations?
A: Contact Registration at Cyber-Registration@eventPower.com
Q: Will participants receive a confirmation for their hotel reservations?
A: Yes. Your hotel confirmation will be provided once you have made your reservation.
Q: Does the conference provide any Special Assistance, if needed?
A: The conference hotel is ADA compliant. If any further special assistance is needed, please send an email to Cyber-Registration@eventPower.com to place your request. We will do our best to accommodate all needs.
Q: What is the weather like in Denver?
A: In May, the average temperature is mid to low 70s with mid 40s in the evenings. For more information, visit WeatherSpark
Q: What additional tourist attractions/events are available in Denver?
A: For all that Denver has to offer, Click Here
Q: What is the policy on using transportation network companies during conference travel?
A: The Department of Energy endorses the GSA policy (GSA Bulletin FTR 16-05) which states that federal agencies may authorize and reimburse federal travelers on TDY for use of transportation service providers known as TNCs (e.g. Uber and/or Lyft). TNCs connect paying passengers with drivers for hire via websites and mobile apps. As a form of special conveyance, TNC’s may be used as a cost effective alternative to taxis or rental cars when permissible under local laws and ordinances.
In addition, the DOE Travel Manual, DOE301-10.12. LOCAL TRAVEL, addresses the use of taxis for local travel. TNCs may also be used as an efficient and cost effective alternative to taxis for local travel.
For more information, please contact the Office of Travel Management (MA-45) via email: Travel.Management@hq.doe.gov, or phone: x3-2500, opt 4, then opt 2.
Please contact Registration at Cyber-Registration@eventPower.com for any additional questions.