Frequently Asked QuestionsQ. FOR DOE ENTERPRISE PARTICIPANTS ONLY: Can I register for the conference if I am not in the Department's conference tool? Is it possible to add my name to the Department's conference tool?
A. If required, prior to registering for the conference, please contact your primary Conference Program POC. You can find your Program POC by going to Powerpedia scroll down to Conference POC’s and hit “expand” to see the entire list. You cannot add your name to the conference tool, the conference tool for this conference closed on November 2nd, 2017. If you are a contractor, you need to contact your Program Manager concerning conference attendance. If you have any additional questions, contact email@example.com.
Q: Can Press or Media attend this event?
A: Press and media personnel are not authorized to attend this conference. If you are press/media and have any inquiries, please contact firstname.lastname@example.org.
Q: What is the Conference Hashtag?
Q: How do I identify the office/organization related to my Field Site/Office/ Laboratory?
A: You can find this information by going to Powerpedia under DOE Sites or contact your supervisor.
Q: What is the process for submitting an abstract?
A: Abstract submittal guidelines can be found under Call For Presentations.
Q: What date will the Call for Abstracts close?
A: The call for papers closes at 11:59 pm EST on April 6, 2018.
Q: If I am looking to solicit or advertise my company product, can I submit an abstract for consideration?
A: No. The Review Committee does NOT accept any solicitation or sales pitch presentations through the abstract submission process. If you are industry, we will only accept best practices and information sharing geared presentations. However, you are welcome to reserve a space in the exhibit hall if you are interested in displaying your company product.
Q: When will I know if my abstract is accepted?
A: An email will be sent notifying you if it’s been accepted on April 25, 2018.
Q: Will onsite registration be available at the conference?
A: Yes, signage will be displayed to direct you to the correct onsite registration location.
Q: How technical will the sessions be?
A: Sessions will include both scientifically and programmatically based talks and discussions. Sessions will also be ranked by knowledge level (i.e. introductory, intermediate and advanced). If you have any questions concerning the sessions contact email@example.com.
Q: Will I receive CEUs, CPEs or PDUs for attending the conference?
A: A conference certificate will be available to attendees after the conference, by request, but it does not include a specific number of CEUs, CPEs or PDUs. It is the responsibility of each attendee to track and report their credits earned to the appropriate certifying organization.
Q: Will presentations be available after the conference?
A: Yes, if the presentation is cleared by the presenter to be shared. Please check the DOE OCIO website two weeks after the conference for information.
Q: Are there any conference ethics that I should be aware of?
A: Yes, please review the conference ethics prior to the start of the conference. Click Here for more information or visit the Office of Government Ethics.
Q: What should I do if I want to change my registration information?
A: Once you register you will be given a link to your personal registration portal. Use the link to update your information.
Q: Is the conference offering a shuttle service to and from the airport?
A: Attendees are welcome to use SuperShuttle for transportation to and from the Austin–Bergstrom International Airport. SuperShuttle service can be found at the staffed ticket counter just past baggage carousel #1 after collecting your luggage. The cost is $36 per person roundtrip. Click Here to book your transportation and enter the Cyber Conference Discount Code YEFSX.
Q: Is there a conference dress code?
A: Business casual attire is recommended.
Q: What should I do if I am no longer able to attend the conference?
A: If you are no longer attending the conference, please send an email to Cyber-Registration@eventPower.com. Please make sure to cancel your hotel reservation. There are separate and unique cancellation policies for Conference registration and hotel registration. Attendees are responsible for becoming familiar with all cancellation policies. Conference registration cancellations after COB Friday, May 18, 2018 are NOT refundable.
Q: Who should I contact if I have questions while making my hotel reservations?
A: Contact Registration at Cyber-Registration@eventPower.com
Q: Will participants receive a confirmation for their hotel reservations?
A: Yes. Your hotel confirmation will be provided once you have made your reservation.
Q: Does the conference provide any Special Assistance, if needed?
A: The conference hotel is ADA compliant. If any further special assistance is needed, please send an email to Cyber-Registration@eventPower.com to place your request. We will do our best to accommodate all needs.
Q: What is the weather like in Austin?
A: In June, the average temperature is mid to low 90s with low 70s in the evenings. For more information, visit WeatherSpark
Q: What additional tourist attractions/events are available in Austin?
A: For all that Austin has to offer, Click Here
Please contact Registration at Cyber-Registration@eventPower.com for any additional questions.